Privacy Policy — Odavent

1. Introduction

Odavent (accessible at odavent.com) is a B2B event management platform. This Privacy Policy describes how we collect, use, store, and protect your personal information when you use our platform.

By accessing Odavent or using our services, you agree to the practices described in this policy. If you do not agree with this policy, please do not use our platform.

2. Data Collected

2.1 Data provided directly

We collect information you provide to us directly, including:

Account information: name, email address, password (encrypted)
Professional information: organization name, job title, phone number
Payment information: processed via our secure providers (Stripe, CinetPay). We do not store your complete banking data.
Event information: names, descriptions, locations, dates, attendee lists you import
Photos and files: badges, logos, documents uploaded via the platform

2.2 Data collected automatically

When you use the platform, we automatically collect:

Connection data: IP address, browser type, operating system, pages visited, timestamps
Usage data: features used, session duration, actions performed
Cookies and similar technologies: see section 7

2.3 Data from your event attendees

As an organizer, you may import attendee data (name, email, organization). You are responsible for obtaining appropriate consent from these individuals before importing them into the platform.

3. Use of Data

We use your data for the following purposes:

Provide, maintain, and improve our services
Create and manage your account
Process your payments and manage your subscriptions
Send notifications related to your events and account
Respond to your support requests
Ensure security and prevent fraud
Comply with our legal and regulatory obligations
Improve our platform through aggregated and anonymized analytics

4. Data Sharing

We do not sell your personal data. We may share your information in the following cases:

4.1 Service providers

We use trusted third parties to operate our platform:

Hosting and cloud infrastructure
Payment processing (Stripe, CinetPay)
Transactional email delivery services
Analytics and performance monitoring tools

These providers are contractually obligated to protect your data and use it only for the services they provide to us.

4.2 Legal obligations

We may disclose your information if required by law, in response to legal proceedings, or to protect the rights, property, or safety of Odavent, our users, or the public.

4.3 Business transfer

In the event of a merger, acquisition, or asset sale, your data may be transferred. We will notify you in advance.

5. Data Retention

We retain your personal data for as long as necessary to provide our services and comply with our legal obligations:

Account data: retained for the duration of your active subscription + 2 years after termination
Event data: retained for 3 years after the event date
Billing data: retained for 10 years in accordance with accounting obligations
Connection logs: retained for 12 months

Upon expiration of these periods, your data is securely deleted or anonymized.

6. Data Security

We implement appropriate technical and organizational measures to protect your data:

Data encryption in transit (TLS/HTTPS) and at rest
Passwords stored in hashed form (bcrypt)
Data access limited to authorized personnel
Regular and secure backups
Continuous monitoring of access and anomalies

In the event of a data breach likely to affect your rights, we will notify you within the timeframes required by applicable regulations.

7. Cookies and Similar Technologies

We use cookies and similar technologies to:

Maintain your login session (essential cookies)
Remember your interface preferences
Analyze platform usage (analytics cookies)

You can configure your browser to refuse non-essential cookies. This may affect certain platform features.

8. Your Rights

In accordance with applicable data protection regulations, you have the following rights:

Right of access: obtain a copy of your personal data
Right of rectification: correct inaccurate or incomplete data
Right to erasure: request deletion of your data (subject to legal obligations)
Right to portability: receive your data in a structured, readable format
Right to object: object to processing of your data for marketing purposes
Right to withdraw consent: at any time, without affecting the lawfulness of prior processing

To exercise these rights, contact us at: [email protected]

We commit to responding to your request within 30 days.

9. Minors

Odavent is a platform intended for professionals. We do not knowingly collect personal data from individuals under 18 years of age. If you believe a minor has provided us with information, please contact us so we can delete it.

10. International Data Transfers

Your data may be processed in countries other than your country of residence. We ensure that such transfers are carried out in compliance with applicable regulations and with appropriate safeguards (standard contractual clauses, etc.).

11. Links to Third-party Sites

Our platform may contain links to third-party sites (video providers, social networks, etc.). We are not responsible for the privacy practices of these sites. We encourage you to review their privacy policies.

12. Changes to this Policy

We may update this policy periodically. In the event of a substantial change, we will notify you by email or via a platform notification at least 15 days before the changes take effect.

13. Contact Us

Email: [email protected]
Website: https://odavent.com
Subject line: [Privacy] your request